15 Tools To Improve Corporate Meetings And Events Productivity

Published by Meenakshi Agarwal on

Corporate meetings and events

With the advent of technology, companies prefer to use the latest tools and platforms to solve their problems. It would not be wrong to say that almost every industry relies on technology to manage their business activities. Furthermore, it also increases productivity to a great extent. Even in the event management industry, there are many software and technologies that can help to plan corporate meetings and events and execute them smoothly. Nowadays, there are multiple MICE management tools which help organizers to increase the productivity of the events. Hence, event planners are embracing management tools that are innovative and super useful to them. 

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Event management tools not only helps to improve productivity but also cut costs. Apart from this, they also aid in increasing attendance. However, sometimes it gets difficult to figure out the best tools and technologies. To help you figure out this, we have compiled a list of the best technology tools that can improve a MICE event productivity. 

Project Management Tools

Project management tools help in increasing the productivity of MICE events. Similarly, it allows to plan the projects and control their execution. Basically, project management tools are a visual representation of projects which also helps in task and time management of such projects.

Wrike

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This is one of the best management tools which can up to 20 projects at a time. The tool has many useful advantages like an option for up to five users, time and budget tracking, Gantt chart representation, real-time editing, scalability of software etc. 

Monday.com 

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Monday.com is another awesome software which provides services catering to different company sizes. The software provides visual project management and tracking, analytics and reporting, task management, document management and other various integrations. Therefore, it is a good project management tool. 

Zoho Projects 

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The software Zoho Projects became the Editor’s choice by PC Magazine. This software helps its users to smoothly communicate with employees and clients, plan and execute projects, manage documents, track the status of the projects. Zoho Projects also offers Gantt chart visualization of tasks along with integration with other apps. It is very useful for all types of MICE events. 

Team Communication Tools

The foundation of a company relies strongly on the communication factor of the company. This includes not only its clients but also employees, contractors and within departments. Communication is deemed to be the pillar of any organisation. Therefore, it is imperative to maintain healthy communication. The productivity of a MICE event also relies on good communication. Some of the team communication tools which help in smooth corporate meetings and events are:

Slack

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It is one of the most popular tools used for communication and collaboration between teams. Slack is a one-stop tool for messaging, file sharing, image/video sharing and more. This tool is not just for your laptops or computers you can even download Slack in your phone. 

Skype

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It is mostly known for making HD video conferences along with other communication functions like scheduling meetings with a single click, PowerPoint discussions in real-time, creation of polls and whiteboards. Skype is widely used in international businesses and even in small companies to make video calls with clients. 

Microsoft Teams

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Microsoft Teams offers a customization chat windows in Office 365. The chat-based software offers interactive drawing boards, app integration, GIF for a casual conversation and much more useful features. This tool also has integrated search capabilities along with access to OneNote, Planner and SharePoint. 

Performance Management Tool

Performance management tools help HR to optimize the performance of the employees and manage the processes. This tool helps to provide strategies for improvement of productivity of the employees. Performance tools also allow to track and evaluate the performance of the employees. So, let’s check some of the best performance management software in the market.  

BambooHR

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This tool lets the HR managers to focus on people as well as the process. This cloud-based software is best used for hiring, corporate culture, employees data, compensation and analytics. BambooHR is great for small and medium-sized companies.  

SAP SucceessFactors

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It aids in recruitment, talent management, workforce analytics, reports and more.  The tool is good to evaluate the productivity of teams and processes. It also has the advantage of video tutorials and some other outstanding tracking features. Sap SuccessFactor is a preferred human resource management tool for quite some time now. 

Deputy

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This is one of the finest tools for employee scheduling and planning. Deputy has many useful features like friendly user interface, mobile-first approach, customer support, pricing policy and customisable dashboard. However, the main disadvantage of this software is that it is more suitable as a shift scheduling app rather than HR management tool. 

Time Management Tools

This isn’t a new fact that if you want to be productive then you have to manage your time smartly. In other words, time management is the key to increasing your productivity. For that purpose, technology has provided us with many smart tools which help us in managing time effectively. In fact, there are quite a few time management tools which can help to increase the productivity of your MICE events. There involves a lot of planning and execution behind corporate meeting and events. Similarly, MICE projects usually have time constraints. These tools are designed to plan your to-do-list, improve focus, set the time limits and remove distractions. Therefore, it makes sense to use time management tools for increasing the efficiency of MICE events.  So, let’s check out some of the most useful time management tools for you. 

Todoist

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This tool is widely used by corporates and small companies. As a matter of fact, it is a powerful task management and to-do-list planner platform. This tool not only has a share and communicate feature in it but it also manages tasks, assigns priority, creates labels, and set deadlines. Moreover, it can be used on both laptop/desktop and phone. Apart from this, you can also create an event using Todoist.

Trello

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The tool is popular for its amazing features like a dashboard where you can easily track and visualize the progress of any task. Other fine features of Trello is its free edition.  Here, you can add unlimited tasks and users, share files, collaborate with colleagues and prioritize. In fact, the paid version has more features like more security and large attachment files.  

FocusList

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The software has many useful and creative functions. It not only allows you to create a to-do-list but also lets you plan a series of timed tasks. Furthermore, it has suggestion features for time assessment which helps to increase productivity by suggesting 25 min work with 5 min break in between. 

Event Management Tools 

One of the main and super important parts of MICE are event and travel management. Event management helps to automate the processes. This includes planning, executing, venue, marketing, managing guest list, analyzing the outcomes etc. 

Cvent

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This is an all-in-one event management tool which has some top features like event registration, budget management, payment process, email marketing, reporting, onsite solutions, event calendars and contact management and more. Hence, it will surely be a useful tool for holding all corporate meetings and events. 

Bizzabo

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This tool is designed to manage corporate events and meetings in registration, listing design, fundraising, promotion, ticketing, payments, promotions and more. Likewise, it has some advanced features like sponsorship, social media sharing, event website, sales insights, client and vendor management, etc.  

Eventbrite

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The software has many top-class features which are completely customizable. Eventbrite offers features like custom venue maps, fundraising and crowdfunding, registration and ticketing, maintaining speaker profiles, reporting, analytics and more. 

So, these were some of the different technology tools that can improve MICE Event productivity. I hope you find them helpful for hosting your corporate meetings and events. 

Also read-

Top 10 MICE Destinations In India For 2020

Types Of Venues For Corporate Events In Chennai

The Role Of Event Apps In Organizing Corporate MICE Events

If you are looking for a management team to look after your future MICE events, then look no more! We are right here. BigFDay helps to make all corporate meetings and their management a seamless affair. Contact us for more information!

About the Author

I am a writer who also loves to share stories.


Meenakshi Agarwal

I am a writer who also loves to share stories.

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